Educational firm automation

Challenge

Remembering and celebrating each child's birthday in a personalized manner.

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Solution

Created an automated system to send personalized birthday MMS videos to parents, utilizing Airtable for storing children's details and an MMS service for sending greetings.

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Result

• 100% consistency in birthday recognition for all children
• 30% increase in positive feedback from parents
• Strengthened emotional connection between the school and families

Challenge

Ensuring timely notification to parents when a child was unexpectedly absent.

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Solution

Implemented an automated SMS notification system linked to the sign-in process, using Airtable for student data storage and an SMS service for notifications.

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Result

• 95% reduction in time spent on absence follow-ups
• Increased parent satisfaction due to prompt communication
• Enhanced child safety through immediate absence alerts

Challenge

Ensuring families were well-prepared for upcoming camp weeks.

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Solution

Created an automated email system to send personalized reminders before each camp week, utilizing Airtable for data storage and an email service for sending communications.

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Result

• 40% increase in parent preparedness for camp weeks
• 60% reduction in last-minute queries from parents
• Enhanced overall camp experience for children and families

Challenge

Maintaining up-to-date records of authorized adults for child pick-up.

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Solution

Maintaining up-to-date records of authorized adults for child pick-up.

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Result

• 50% improvement in accuracy of authorized pick-up records
• Enhanced child safety during pick-up times
• Increased parent peace of mind through prompt notifications

Challenge

Time-consuming manual entry of new books into the library catalog.

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Solution

Developed an automated system using barcode scanning to update the Airtable library database.

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Result

• 80% reduction in time spent on library catalog updates
• Near-perfect accuracy in book inventory management
• Increased availability of staff for educational activities

By embracing automation across various departments, primarily leveraging Airtable for data management and integrating it with communication services (SMS, email, MMS), this pre-school not only streamlined its operations but also significantly enhanced the experience for children, parents, and staff.

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The innovative solutions addressed key challenges in communication, safety, and administrative efficiency, positioning the pre-school as a leader in modern early education management.

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Overall

45%

increase in overall parent satisfaction scores

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30%

reduction in administrative workload for staff

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25%

improvement in operational efficiency

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Enhanced safety and security measures for children

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